Auto-texts
Auto-texts are standard blocks of text that you can insert into your document with a short voice command. Using auto-texts reduces the time you need to record and improves the consistency of your documentation.
Example
- You define an auto-text for your email signature line called 'signature' that contains this information:
- You say the voice command insert signature to insert the information.You say the voice command signature to insert the information.
Chris Smith
Executive Vice President and Director
Automobile Manufacturing Company
Chris.Smith@AMC.com
Working with auto-texts
To display a list of available auto-texts, say what can I say and scroll to the Auto-texts section.
Depending on your system configuration, when you are recording, the application uses a keyword to identify that there is an auto-text to process. To see which keyword your system expects you to use as part of the voice command, say what can I say. The default keyword is insert; you must say the keyword and the spoken form insert signature.For example, if the keyword is insert, you must say the keyword and the spoken form insert signature.
You can navigate to the fields in auto-texts via voice commands such as next field and go to previous field.
To use the default values and remove the field delimiters of all fields, say accept defaults. To use the default value and remove the field delimiters of the field with the focus, say field complete. If a field contains several values, separated by |, the first value will be used.
Note: After saying accept defaults, pause to ensure that the command is performed before you continue.
Managing auto-texts
All auto-texts that you created are listed in the Manage Auto-texts dialog box. You can edit existing auto-texts and add new ones.
To add an auto-text, do the following:
- Say manage auto-texts or click
and select Manage Auto-texts; the corresponding dialog box is displayed.
- Click + and fill in the required fields (repeat as necessary).
- Click Apply All.
Important: For security reasons, auto-texts should not contain sensitive information, such as user names or passwords.
Spoken form
If how the auto-text name is written and how it is pronounced are very different, make sure that the Spoken form (how it is pronounced) reflects this.
When you enter a spoken form, follow these rules:
-
Use alphabetic characters only. Do not use:
Digits (for example, use 'twelve' instead of '12') unless they are part of common words (for example, use '3D' instead of 'three D').
Punctuation marks (for example, ., ", ! or ?).
Symbols (for example, +, & or $) except for hyphens used in compound words (for example, 'C-spine').
-
Follow standard capitalization rules (for example, use capital letters for proper names).
-
Avoid using capital letters (except for acronyms or if the standard capitalization rules require it, see above).
-
For acronyms that are spelled out, use capital letters (for example, CIA); if they are not recognized, separate the capital letters by spaces (for example, C I A).
-
For acronyms that are pronounced as words, use lowercase (for example, use 'pet CT' for 'PETCT' or 'pick' for 'PICC').
-
Do not use very short names that are acoustically difficult to capture (such as one syllable only).
-
Use full words instead of abbreviations (for example, use 'without' instead of 'wo').
-
Check for typos.
Fields
Tips
-
means that the auto-text is not properly filled in. The Apply All button is not active if any auto-text contains invalid data.
-
means that you can undo any changes that have not been saved. Click the icon to revert any changes.
- Click
to copy an existing auto-text and use it as a template for a new one. The template will have the same description and content as the one you copied; the Name and Spoken form fields will be empty.
- Click x to delete an auto-text. You can undo this action until you have clicked Apply All.
- To undo changes, copy or delete an auto-text, right-click it and select Revert Changes, Copy or Delete.
- By default, fields are indicated by square brackets. You can change the characters used as field delimiters on the General pane of the Options dialog box; any previously defined fields using different delimiters will then no longer work. Do not use {, } or | as field delimiters.